Work orders

Maintenance that runs to your rules, from request to final cost

Every type of job follows its own rules: who approves, what is required, how it is closed. The right technician is suggested for each task, spare parts come from your stores, and every hour and part is costed to the asset.

All modules
Capabilities

Control maintenance spend at the source

The work order is where maintenance money is spent. Mintema keeps that spend under control from the first request to the final cost.

Rules for each type of job

Preventive, corrective, emergency or capital work, each with its own approvals, required information and checks.

Clear approval path

Approval, execution and closing in one flow. Everyone knows whose turn it is.

The right person for the job

Technicians are suggested by skills, shift, leave and current workload.

Projects and contracts

Link work to projects and contract quantities, and check the budget before approval.

Parts and tools ready

Reserve spare parts, issue tools and request purchases straight from the work order.

True cost on the asset

Labour, parts, equipment and contractors are costed to the asset when the job closes.

See it live

One work order, from request to final cost

Follow a repair raised from an inspection finding. Click a stage, or let it play.

Example with sample data. Stages and approvers are set up for each type of job.

How it works

How maintenance runs in four steps

  1. 01

    Set up job types

    Define each type of work: its rules, form, approvals and target times.

  2. 02

    Request and approve

    Raise jobs by hand or from inspections. Required details and budget are checked before approval.

  3. 03

    Plan and do the work

    Assign the right people, reserve parts, confirm permits and track progress task by task.

  4. 04

    Check, close and cost

    Verify the work, update the asset and record every cost against it.

Deep dive

The details that make maintenance pay off

Rules per job

Strict where it matters, simple where it does not

A rehabilitation project may need a contract, two approvals and a permit. Cleaning a drain needs none of that. Each type of job has its own rules, and exceptions are approved and recorded.

  • Required or optional per rule
  • Approved exceptions
  • Screens adapted to each job type
WORK ORDER · PRIORITY 2 · TARGET 24 H13h 40mcounted of 24 hON TRACKTIMELINEClock runningPaused with a reasonRemainingPAUSESAwaiting part4 h 50 mOutside business hours1 h 55 mBreach reports show real delay, not paperwork.
Rules per jobIllustrative
The right person

Assign by skill, shift and workload

When you assign a task, the platform ranks your people by skill, experience, workload and real availability, and explains why. It can also assign automatically.

  • Skills and levels per worker
  • Shifts, holidays and leave
  • Clear reasons for each suggestion
THIS WEEKMonTueWedThuFriCrew N-1MechanicalCrew N-2StructuresCrew E-1ElectricalContractorJointsPump overhaulParts readyCoating repairParts readyPlate inspectionParts readyLamp replaceAwaiting partPanel upgradeParts readyJoint sealParts readyBearing replacement✓ certified crew
The right personIllustrative
Money on the asset

Every hour and part becomes asset history

Labour, parts, equipment and contractors are recorded against the asset and the budget. You see the true cost of keeping each asset running.

  • Cost per asset and per job
  • Operating and capital cost separated
  • Budget actuals updated
CLOSE-OUT · WORK ORDER 1042Labour18 h × USD 621,116PartsSeal kit, fixings4,210ContractorSpecialist crew1,950EquipmentAccess platform640TotalUSD 7,916+4% VS ESTIMATEROLLS UP TOComponent G3lifetime costUSD 41.2kAsset Amaintenance spend YTDUSD 74kSite Northmaintenance spend YTDUSD 1.9MPortfoliomaintenance spend YTDUSD 48.2M
Money on the assetIllustrative
Business value

What disciplined maintenance is worth

Maintenance is often the largest cost you can control. Control it at the work order and the savings follow.

Lower maintenance cost

Budget checks, contract control and real cost per asset stop overruns early.

More productive crews

The right person, with parts and permits ready, means less waiting and fewer return visits.

Safer, compliant work

Permits, checks and separation of duties are enforced by the system.

Smarter replacement decisions

Cost history shows when repairing costs more than replacing.

How it usually works
With Mintema
01Requests
Phone calls and memory.
Recorded jobs with evidence.
02Approval
By email, with no budget check.
Clear stages with budget checks.
03Assignment
Whoever is available.
The best person for the task.
04Cost
In the finance system only.
On the asset, job by job.
FAQ

Work orders, answered

Have a question that is specific to your organisation? A solution engineer will answer it against your own assets, processes and data.

Yes. Each type has its own rules, form, approvals and target times.

Yes. A work order can have several tasks, each on its own asset with its own crew and progress.

By skills for the job, experience, current workload and availability, taking shifts, holidays and leave into account.

Yes. Parts are reserved and issued from your stores, and missing items can be requested for purchase.

Related modules

Inspections & condition

Any inspection, scored your way. Approved results update the asset automatically.

 Supply chain & inventory

Stores, spare parts and purchasing, connected to the jobs that need them.

 Automation Studio

Routine checks and alerts that run on their own, built without code.
Inspections & condition Supply chain & inventory
SEE IT ON YOUR OWN PROCESS

Your maintenance,
set up live.

Bring your current maintenance process. We will set up a job type with your rules and approvals during the call.

Talk to sales