Facilities & healthcare

Facility management software for every building system

Mintema is facility management and CAFM software. Register each building with its HVAC, lifts, fire, electrical and plumbing systems, run planned maintenance and safety checks, and handle service requests and contractors.

All use cases
The challenge

When the building fails, everybody notices, and nobody has one list to look at.

HVAC, lifts, fire and electrical systems each have their own contractor and schedule. Without one register, maintenance is reactive, compliance checks slip and costs stay hidden.

Typical assets in scope
Air handling unitsChillers and cooling towersLifts and escalatorsFire alarm and sprinklersElectrical panels and generatorsPlumbing and pumpsAccess controlLightingRoofs and facades
What the operation requires
  • Building, floor and room hierarchy
  • PPM work order types per system
  • Statutory safety inspections
  • Contractor scope and SLA
  • BMS and meter readings
  • Cost per building and system
Built in Mintema

How buildings and facility management is configured, step by step

Every part below is configured in the platform without code: the asset type, its structure, the inspection form and scoring, the work, the sensors and the dashboards. Click a step, or let it play.

Illustrative configuration on sample data. Your fields, forms, scales and workflows are designed with your team.

What you use

The modules behind this use case

One platform and one data model, so the inspection, the work order, the spare part, the sensor and the dashboard all refer to the same asset.

Asset register

Buildings, floors, rooms and every system.

Work orders

PPM and reactive work with SLA and contractors.

Inspections

Statutory checks with signatures.

IoT & BMS

Readings from BMS points and meters.

Supply chain

Filters, belts and spares in building stores.

Dashboards

Cost, backlog and SLA per building.

Business value

What it is worth to the organisation

The value is measured in fewer failures, less wasted effort, lower risk and better use of budget.

How it usually works
With Mintema
01Requests
Email and phone calls.
Work orders with SLA and status.
02PPM
Contractor reports once a quarter.
Scheduled work with evidence per system.
03Compliance
Certificates in folders.
Signed inspections on the asset.
04Cost
Total facility spend only.
Cost per building and system.
FAQ

Buildings & facility management, answered

Have a question that is specific to your organisation? A solution engineer will answer it against your own assets, processes and data.

Facility management software, often called CAFM, records buildings and their systems, schedules planned maintenance and statutory checks, handles service requests and contractors, and reports cost and performance.

Yes. Sites, buildings, floors and rooms form one hierarchy, scoped by organisation.

Yes. Contractor users see only their assigned work and assets, and record hours, materials and photos.

BMS points and meters can post readings over HTTPS or MQTT, directly or through a gateway, and rules act on them.

Yes. Each work order type can carry an SLA policy, and the SLA is stamped on every order.

Each check is an inspection type with its own cycle and form. Results, signatures and certificates stay on the system, ready for any inspector.

Yes. Response and resolution times are measured per request against the contract, and breaches are visible in reports.

The modules that matter most here

Work orders

Maintenance that follows your rules, with the right crew, parts and full cost on the asset.

 IoT & devices

Sensors on the assets they measure, with alerts the moment something goes wrong.

 Supply chain & inventory

Stores, spare parts and purchasing, connected to the jobs that need them.
Shutdowns & turnarounds Medical equipment management
A WORKING SESSION

Buildings & facility management,
configured live.

We will configure this use case on sample data during the call: the asset type, an inspection form with its scoring, a work order type and a rule.

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