Audit trail

Every change on record, for the life of the asset

Status changes, approvals, maintenance, stock movements and automated actions are all recorded with who did them and why. When an auditor, regulator or lawyer asks, the answer is already there.

All modules
Capabilities

Evidence without extra effort

An audit trail should not be a report you prepare at year end. In Mintema, every part of the platform keeps its own record as the work happens.

Asset history

Every change to status, condition and health score, with the reason and who or what caused it.

Approval records

Every inspection, work order and purchase decision, with the approver, comment and signature.

Maintenance timeline

Every step of every job, from request to close, with dates and people.

Stock history

Every movement of every part. Mistakes are corrected with new entries, never erased.

Automation log

Every rule that ran, what triggered it and what it did.

Sign-ins and permissions

Who signed in and who changed access, for security reviews.

See it live

Seven minutes, reconstructed to the second

One approval started a chain of events. Open any event to see exactly what changed.

Illustrative event stream. Hash values are shortened for display.

How it works

How the record is kept

  1. 01

    Changes need a reason

    Important values change only through approvals, jobs and documents, not by editing a field.

  2. 02

    Recorded with the source

    Each change records who or what caused it: a person, an inspection, a job or a rule.

  3. 03

    Kept for good

    Nothing is overwritten. Corrections are added, so the original stays visible.

  4. 04

    Ready when asked

    History on every record, and reports for auditors.

Deep dive

Why a built-in record matters

Cause and effect

See why something changed, not just that it did

A bridge was restricted. The record shows the approved inspection behind it, the part, the score, who approved it and what else was affected.

  • Source on every change
  • Linked to the cause
  • Visible on the asset
Cause and effect
Source on every changeLinked to the causeVisible on the assetAudit trail
Cause and effectIllustrative
Controls that work

The checks auditors look for

Nobody approves their own work. Exceptions need a permission and a reason. Deletions need confirmation. The record shows each control at work.

  • No self-approval
  • Exceptions with reasons
  • Confirmed deletions
Controls that work
No self-approvalExceptions with reasonsConfirmed deletionsAudit trail
Controls that workIllustrative
Built to last

A record that outlives people and systems

Staff change and contractors leave. The history of every asset stays with the asset, for decades if needed.

  • Nothing overwritten
  • History per asset
  • Exportable for audits
Built to last
Nothing overwrittenHistory per assetExportable for auditsAudit trail
Built to lastIllustrative
Business value

What a complete record is worth

The record pays for itself the first time a regulator, auditor or lawyer asks a question.

Lower legal and regulatory risk

You can show what you knew, when, and what you did about it.

Faster audits

Evidence is already on record, so audits take days instead of weeks.

Real accountability

Every decision has a name and a reason, which leads to better decisions.

Knowledge that stays

What happened to an asset stays with it when people move on.

How it usually works
With Mintema
01History
In email threads and old drives.
On the asset, permanently.
02Approvals
Signatures on paper.
Recorded decisions with signatures.
03Corrections
Overwritten.
Added, with the original kept.
04Audits
Weeks of searching.
Evidence ready on record.
FAQ

Audit trail, answered

Have a question that is specific to your organisation? A solution engineer will answer it against your own assets, processes and data.

No. Corrections are added as new entries, so the original stays visible.

The old and new value, when it happened and what caused it: a person, an inspection, a job or a rule.

Yes, with the approver, the decision, the comment and, where required, a signature.

Yes. Every movement is recorded and nothing is erased.

Related modules

Organization & governance

Many organisations on one platform, each seeing only its own data.

 Work orders

Maintenance that follows your rules, with the right crew, parts and full cost on the asset.

 Report designer

Forty ready reports and a simple designer, sent on schedule as PDF or Excel.
Organization & governance
SEE THE RECORD

Every change,
on record.

We will run an inspection, a job and a rule during the call, then show you the record each one left behind.

Talk to sales