Industrial

Fleet and heavy equipment maintenance software

Mintema is fleet and heavy equipment maintenance software. Keep every vehicle, crane and generator in one register with its hours, inspections and costs, plan servicing, and react fast to breakdowns.

All use cases
The challenge

A machine that is not ready costs a crew, a site and a day.

Service intervals, daily checks and repair costs are tracked in different places. Without one record per machine, servicing is late, breakdowns surprise the site and no one knows what each machine really costs.

Typical assets in scope
Light vehiclesTrucksExcavators and loadersMobile cranesForkliftsGeneratorsCompressorsAttachmentsTrailers
What the operation requires
  • Register with hours and kilometres
  • Pre-use and periodic inspections
  • Service jobs with parts
  • Breakdown response
  • Lifting certificates
  • Cost per machine
Built in Mintema

How fleet and heavy equipment is configured, step by step

Every part below is configured in the platform without code: the asset type, its structure, the inspection form and scoring, the work, the sensors and the dashboards. Click a step, or let it play.

Illustrative configuration on sample data. Your fields, forms, scales and workflows are designed with your team.

What you use

The modules behind this use case

One platform and one data model, so the inspection, the work order, the spare part, the sensor and the dashboard all refer to the same asset.

Asset register

Every vehicle and machine with its details.

Inspections

Pre-use checks and periodic inspections.

Work orders

Servicing and breakdown repairs.

Spare parts

Filters, tyres and parts in stock.

Telematics

Hours, location and fault codes.

Dashboards

Availability and cost per machine.

Business value

What it is worth to the organisation

The value is measured in fewer failures, less wasted effort, lower risk and better use of budget.

How it usually works
With Mintema
01Servicing
Missed when sites are busy.
Planned by hours and dates.
02Breakdowns
Phone calls to the workshop.
Jobs with location and parts.
03Pre-use checks
Paper sheets.
Quick checks with automatic follow-up.
04Cost
Spread across systems.
Per machine, in one place.
FAQ

Fleet & heavy equipment, answered

Have a question that is specific to your organisation? A solution engineer will answer it against your own assets, processes and data.

Fleet maintenance software records every vehicle and machine with its hours or kilometres, schedules servicing, runs daily checks, handles breakdowns and parts, and reports cost and readiness per machine.

Yes. Hours and kilometres are recorded on each machine, by hand or from telematics.

Yes. A short checklist with photos, and failures raise a job automatically.

Yes. Telematics systems can send hours, location and fault codes over standard internet protocols.

Yes. Labour, parts and services are costed to each machine.

Yes. Meter readings, entered by operators or sent by telematics, trigger the next service automatically, with the work order and parts prepared.

Labour, parts, fuel and outside repairs post to the machine, so cost per hour and per kilometre are visible and comparable.

The modules that matter most here

Work orders

Maintenance that follows your rules, with the right crew, parts and full cost on the asset.

 Supply chain & inventory

Stores, spare parts and purchasing, connected to the jobs that need them.

 IoT & devices

Sensors on the assets they measure, with alerts the moment something goes wrong.
Safety & HSE inspections Calibration & quality checks
A WORKING SESSION

Fleet & heavy equipment,
configured live.

We will configure this use case on sample data during the call: the asset type, an inspection form with its scoring, a work order type and a rule.

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