Inspections
Your own checklists, severity scales and signatures.
Industrial
HSE inspection software where every finding ends in action
Mintema is HSE inspection and safety audit software. Design your own inspections and audits, record findings with photos and severity, route them for approval, and turn every finding into tracked corrective action.
The challenge
A finding that is not closed is just a record of a risk you knew about.
Paper checklists and spreadsheets capture what was seen, but not what happened next. Without tracked actions and proof, the same findings return at every audit.
Typical assets in scope
Fire safety equipmentEmergency exits and routesMachine guardingElectrical panelsChemical storageLifting equipmentScaffoldingPPE stationsWork permits
What the operation requires
- Your own checklists and rating scales
- Critical findings flagged for immediate attention
- Photo evidence per finding
- Multi-stage approval with signatures
- Corrective work orders from findings
- Permit checks before work starts
Built in Mintema
How safety and hse inspections is configured, step by step
Every part below is configured in the platform without code: the asset type, its structure, the inspection form and scoring, the work, the sensors and the dashboards. Click a step, or let it play.
Step 1 of 6
Asset type: Site area / safety equipment
Areas and safety equipment as asset types, so findings belong to a place and an item.
- Sector
- Industrial
- Built with
- No-Code Studio
- Numbering
- Automatic, per type
Typical fields
- Area
- Responsible person
- Risk level
- Last audit
- Equipment class
- Expiry date
Step 2 of 6
Break it down to components
Site, building, area and the safety equipment in it.
- Depth
- Unlimited
- Templates
- One click per model
- Condition
- Per component
Typical levels
- Site
- Building
- Area
- Extinguishers
- Exits
- Panels
Step 3 of 6
Monthly HSE audit
A checklist per area, findings with severity and photos, critical findings for immediate attention, two signatures.
- Scoring
- Checklist plus severity rating
- Approval
- Multi-stage, e-signature
- On approval
- Condition updated
Form blocks
- Checklist
- Severity scale
- Critical findings
- Photos
- Signatures
Step 4 of 6
Work that follows the finding
Each finding becomes a corrective work order with an owner and due date; permits gate hazardous work.
- Workflow
- Stage-driven, per type
- Crew
- Recommended by skill
- Cost
- Posted to the asset
Work order types
- Corrective action
- Inspection follow-up
- Permit-controlled work
Step 5 of 6
Live data and automation
Gas detectors and fire panels report alarms and status.
- Ingestion
- HTTPS JSON or MQTT
- Example rule
- Gas alarm → Emergency broadcast to site control room
- Response
- Notify, email, broadcast
Typical readings
- Gas detection
- Fire panel status
- Temperature
- Door status
Step 6 of 6
Decisions from the same data
Inspection compliance, open findings by severity and audit readiness per site.
- Ready dashboards
- 30
- Reports
- 40 built in, plus a designer
- AI assistant
- Ask in plain language
Dashboards used
- Inspection compliance
- Critical defects
- Audit readiness
Illustrative configuration on sample data. Your fields, forms, scales and workflows are designed with your team.
What you use
The modules behind this use case
One platform and one data model, so the inspection, the work order, the spare part, the sensor and the dashboard all refer to the same asset.
Work orders
Corrective actions and permit-controlled work.
Command center
Emergency broadcasts with acknowledgement.
Automation
Reminders for overdue audits and open findings.
Reports
Audit reports and compliance returns on schedule.
Audit trail
Who found, approved and fixed what, and when.
Business value
What it is worth to the organisation
The value is measured in fewer failures, less wasted effort, lower risk and better use of budget.
How it usually works
With Mintema
01Checklists
Paper, different per site.
One designed form for every site.
02Findings
Listed in an email.
Records with severity, photo and owner.
03Actions
Forgotten until the next audit.
Work orders tracked to closure.
04Evidence
Assembled for each audit.
Already on the record.
FAQ
Safety & HSE inspections, answered
Have a question that is specific to your organisation? A solution engineer will answer it against your own assets, processes and data.
HSE inspection software lets teams run safety inspections and audits on mobile devices, record findings with photos and severity, approve them and track corrective actions to closure, with a full audit trail.
Yes. Checklists and rating scales are kept in libraries and combined into inspection forms without code.
Findings can raise corrective work orders with an owner, due date and evidence, and their closure is recorded.
Yes. Signature blocks with chosen roles can be added to the form, and approval stages can require e-signature.
Yes. The printed report includes the summary, findings, photos, signatures and the approval record.
Yes. Forms are designed without code, with scoring, mandatory photos, signatures and different standards per site.
Each finding raises a corrective work order. Closing it requires evidence, such as photos and a sign-off, and both stay linked to the original finding.
A WORKING SESSION
Safety & HSE inspections,
Safety & HSE inspections,
configured live.
We will configure this use case on sample data during the call: the asset type, an inspection form with its scoring, a work order type and a rule.